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2013-14 Compliance Notebook
- Table of Contents
- Compliance Philosophy
- Bylaw 11 - Personnel
- Bylaw 12 - Amateurism
- Bylaw 13 - Recruiting
- Bylaw 14 - Eligibility
- Bylaw 15 - Financial Aid
- Bylaw 16 - Awards and Benefits
- Bylaw 17 - Playing/Practice
- Compliance Education Plan
Amateurism
- Prospective Student-Athletes
- Current Student-Athletes
- Promotions
Awards & Benefits
- Extra Benefits
- Awards
- Occasional Meals
Camps & Clinics
- Approval Information
- Employees
- Participants
Eligibility
- UW Admissions
- Initial Eligibility
- Initial Certification Process
- Continuing Eligibility
- Late Arrival/Walk-Ons
- Transfers
- Change of Status
- Outside Competition
- Summer Leagues
Financial Aid
- Renewals/Changes
- Injured Student-Athletes
- Prior to NLI
- Concurrent with NLI
- Subsequent to NLI
Playing & Practice Seasons
- Playing Season Regulations
- Season Declaration Form
- Countable Activities Log
- Football
Recruiting
- Recruiting Reminders
- Contacts/Evaluations
- Calendars
- Weekly Phone Log
- Material
- Visit Protocol

University of Wyoming Coaches Information

Ask Cowboy Compliance

Amateurism

Prospective Student-Athletes:


Prior to a student-athlete's initial, full-time collegiate enrollment, an individual may accept prize money based on his/her place finish or performance in an open athletics event provided that prize money is provided by the open event's sponsor and does not exceed actual and necessary expenses for participation in that event.

An individual may not participate in activities with a professional team, receive compensation for play (or otherwise based on athletics ability), or make any sort of agreement with an agent. The eligibility impact of a student-athlete's actions is evaluated by the NCAA on a case-by-case basis and often results in significant penalties including permanent ineligibility to participate in intercollegiate athletics.

Current Student-Athletes:
Agents: A student-athlete may not agree, either orally or in writing, to be represented by an agent or organization in the marketing of his or her athletic ability or reputation until after the completion of the last intercollegiate contest, including postseason games. This NCAA prohibition includes an agreement that is not effective until after the last game. A student-athlete is also not permitted to accept any expenses from an agent for anything.

Playing and/or Marketing Contracts: NCAA rules forbid a student-athlete or anyone acting on behalf of a student-athlete from negotiating or signing a playing or marketing contract in any sport in which the student-athlete intends to compete or to market the name or image of the athlete.

NCAA rules forbid a student-athlete to ask to be placed on a professional league's draft list, whether or not the athlete withdraws his or her name before the draft, whether or not the student-athlete is actually drafted and whether or not the athlete signs a professional contract. There are limited exceptions to this regulation in the sports of football and basketball - a student-athlete considering being placed on a professional league's draft list should consult the Compliance Office before taking any action that could adversely impact his/her eligibility.

Finally, NCAA rules forbid a student-athlete from receiving any material or tangible benefits from anyone as a result of the student-athlete's athletics reputation, skill or potential. A good rule of thumb is that the student-athlete should not accept anything that is not available to the general public or the general student body without consulting the Compliance Office. See the Extra Benefits section of this website for more information.

Promotions
The Athletics Department provides a variety of promotional opportunities for local organizations and charities. However, the NCAA has strict guidelines in place that must be adhered to in order to ensure that promotions are in accordance with national and institutional rules and regulations.

The University allows the donation of equipment and tickets to organizations, so long as the donation does not directly or indirectly benefit a prospect or high-school athletics program. In order to govern equipment and ticket donations, the Compliance Office requires all individuals or organizations requesting a donation complete and submit the Donation Request Form.

A separate form is required before a student-athlete's name, picture, or identity is used for promotional activities. To ensure that such use is in accordance with NCAA legislation, the coach or institutional staff member must complete the Student-Athlete Promotional Activities Form and have the form approved by the Athletic Director and Compliance Office prior to the event. The event can occur for an institutional, educational, or charitable organization and not for any for-profit endeavor and may not be co-sponsored, advertised or promoted by a commercial agency. However, the student-athlete MAY NOT miss class to participate in any activity.

Awards & Benefits
NCAA Bylaw 16 governs the provision of extra benefits and awards to student-athletes. Student-athletes who receive an award , benefit or other allowance not authorized by NCAA legislation through the Compliance Office renders the student-athlete ineligible for athletics competition.

The Compliance Office has various procedures in place to maintain the eligibility of all student-athletes. The lsub-menu will provide additional information and required forms that must be completed to document any award or benefit provided student-athletes.

Student-athletes may be provided occasional meals in accordance with NCAA regulations. Such meals must be approved in advance by the Compliance Office. The sub-menu contains information regarding how approval may be obtained.

Extra Benefits

An extra benefit is any special arrangement provided by coaches, staff, or boosters to a student-athlete or a prospective student-athlete that is not generally available to students or prospective students at the University of Wyoming. Preferential treatment is any other special arrangement provided to a student-athlete or prospective student-athlete on the basis of his/her athletics ability or reputation. Both are violations of NCAA rules and both may render a student-athlete permanently ineligible.

The following is a non-exhaustive list of benefits that may not be provided to student-athletes or prospective student-athletes:

  • Free or reduced-cost services of any kind (e.g., airline tickets, clothing, meals, nightclub admissions)
  • Arrangement for employment of the student-athlete or prospective student-athlete's friends or relatives
  • Cash
  • Providing or co-signing of loans
  • Guarantee of bail/bond
  • Use of an institutional or staff member's vehicle
  • Holiday or birthday presents
  • Personal use of copy machines, fax machines, or long distance telephone calls

Awards
NCAA Bylaw 16 limits the types and values of awards that may be provided to student-athletes in recognition for outstanding academic or athletic achievement. An award may not be provided to a student-athlete unless the award receives pre-approval from the Compliance Office. Student-athletes receiving benefits not expressly authorized by NCAA legislation will have their eligibility adversely impacted.

Each year, the head coach of each sport must complete an Awards Approval Form following the conclusion of the playing season, before the award is given, and submit this form to the Compliance Office. This ensures that all awards are within the amount limitations placed by the NCAA.

Occasional Meals
An institutional staff member may provide a student-athlete or an entire team an occasional meal either in a restaurant in the locale of the institution or at the staff member's home. Reasonable local transportation may be provided (by an institutional staff member and not a booster) to attend such meals. These meals must be approved in advance by the Head Coach and Compliance Office.

Boosters ("representatives of athletics interests") may provide a student-athlete or an entire team with an occasional meal, provided:

  • The meal is approved in advance by the Head Coach and Compliance Office,
  • It is done only on an infrequent and special occasion,
  • The meal (which can be catered) must be provided at the home of the booster, and
  • Any local transportation provided to attend the meal (1) is reasonable (no helicopters or limousines) and (2) is provided only by the booster hosting the event.

All occasional meals must be approved in advance by the Head Coach and the Compliance Office. In order to ensure that these meals are provided by staff and boosters in accordance with NCAA requirements, the coach must complete the Occasional Meals Form and have it reviewed prior to the meal. If transportation is being provided the coach must also complete the Occasional Local Transportation Form.

Camps & Clinics
All NCAA Camps & Clinics must be conducted in accordance with NCAA regulations. Student-athletes may be employed at an institutional camp under certain conditions. Camps must be open to any and all entrants and may not offer free or reduced-cost admissions unless pre-approved by the Compliance Office. All Camp & Clinic brochures must be approved by the Compliance Office. Coaches are responsible for maintaining valid and correct financial records of all income and expenses.

 

Camps & Clinics Approval Information
Camp brochures must be approved by the Compliance Office prior to being sent out. It is permissible for coaches to send a camp confirmation to a prospect via regular U.S. Mail or e-mail even if the prospect is a high school freshman or sophomore. This confirmation may include information about the camp and required forms (e.g., liability waiver) in the mailing. The mailing may contain camp-related information only (i.e., no recruiting information) and may only be sent to individuals that have signed up for the camp.

 

Camps may be conducted at any time excluding dead periods, except in the sports of football and basketball where they must occur between June 1 and August 31. Basketball camps must include an educational session per NCAA Bylaw 13.13.1.6.

Corporate sponsors may be involved with your camp, so long as (1) no current or prospective student-athlete's names or pictures are used to promote the camp, (2) the sponsor does not provide recruiting or scouting services, (3) the sponsor's funds are not targeted at particular prospects, and (4) all other camp/clinic regulations are followed.

The cost of any awards (e.g., t-shirts) provided to camp participants must be included in the camp fees. Boosters may not provide anything of value (gifts, transportation, etc.) to camp participants.

Coaches may not work for a camp conducted or sponsored by an individual/company that provides prospect recruiting or prospect scouting services.

 

Camp Employees
Student-athletes may be employed at an institutional camp (in all sports except football) under the following conditions:

 

  • The student-athlete's coach completes the Student-Athlete Employment Approval Form, turns the form in to the Compliance Office and the form is signed by the Athletic Compliance Office before the student-athlete's employment begins.
  • No organized practice activities are conducted with student-athlete employees.
  • Travel expenses, cash advances, and transportation can only be provided to student-athlete employees if they are also provided equally to all other camp employees and are pre-approved by the Compliance Office.
  • Student-athletes must perform duties that are of a general supervisory character. Student-athletes that only lecture or demonstrate/coach at a camp may not be paid.
  • In football, no student-athletes may be employed by their own institution's camp. A student-athlete may work at another institution's camp, provided that no more than one student-athlete from any institution works at any particular camp.

High school, prep school and two-year college coaches may be employed by an institutional camp, provided the coach is paid the going rate for camp counselors of similar experience (and not on the basis of the coach's reputation, prospect contacts, or number of campers brought to the camp).

Prospects may not be employed by an institutional camp.

 

Camp Participants
A coach or other staff member may only be involved with a camp that is open to any and all entrants, limited only by number and age. Prospects may be invited to a camp (so long as it is genuinely open to any and all entrants, limited only by number and age, and is advertised as such).

 

A camp may not offer free or reduced-cost admissions to any prospects, except via an advertised group rate available to all camp participants. Such offers must be pre-approved by the Athletic Compliance Office.

A coach may not recruit prospects at a camp.

Coaches at a camp may not work primarily with talented prospects - they must work with all individuals in attendance at the camp.

Eligibility
The NCAA requires all prospective student-athletes to be certified by the NCAA Eligibility Center prior to competing at a collegiate institution. In order to be eligible to compete, student-athletes must (1) meet initial eligibility requirements, (2) meet UW admissions standards, and (3) continue to meet institutional, Mountain West Conference, and NCAA regulations throughout his or her collegiate career.

Wyoming Admissions
In addition to meeting NCAA and Mountain West Conference eligibility requirements, an incoming student-athlete is required to be admitted to the University of Wyoming as a degree-seeking student subject to the University's regular admissions procedures.

UW Admissions Academic Standards

Domestic High School & College Transfers with less than 30 credits

  • GPA - Wyoming residents: 2.75 HS GPA (not core GPA)
  • GPA - Non-residents: 3.00 HS GPA (not core GPA)
  • ACT - 20 or above
  • SAT - Math/Verbal score of 960 or above
  • Completion of at least 13 high school units (a unit = 1 year)
    • 4 units of English/Communication/Language Arts
    • 3 units of Math
    • 3 units of Science
    • 3 units of Cultural Context
  • Admission with Conditions (Synergy Program)
    • Graduate from an accredited high school (defined as recognized by College Board)
    • GPA - Minimum of a 2.5 HS GPA OR a 2.25 HS GPA (not core GPA) with a minimum composite ACT score of 20 or SAT (Math/Verbal ) 960
    • Letters of Recommendation that speak to academic ability
    • If student is deficient in their required 13 high school units, there cannot be more than 2 deficiencies and there cannot be more than 1 deficiency in any 1 category (see Section v. above).
    • The number of Synergy spots is limited. As such, students who meet Admission w/ Conditions criteria should be admitted prior to New Student Orientation programs and confirm their spot when asked to do so by the Admissions Office in May.

Domestic Home Schooled Students

  • Completion of at least 13 high school units (a unit = 1 year)
    • 4 units of English/Communication/Language Arts
    • 3 units of Math
    • 3 units of Science
    • 3 units of Cultural Context
  • ACT/SAT is "weighed" more than GPA.
  • ** Note that this is sometimes a judgment call on the part of the Admissions Director. For example, a home-school student with a 3.0 and a 15 ACT is probably not going to be admitted. Home school grades aren't always the best predictor of success, whereas a standardized test probably gives us a better picture in these cases. Generally speaking, home schooled students should have the 20 ACT or 960 SAT to be safe.

Domestic Transfers

  • Transfers with at least 30 or more transferable hours of credit must have at least a 2.00 cum GPA.
  • The GPA used to determine admission is based upon (i.e., calculated) transferable hours.
  • Generally remedial and vocational classes do not transfer.

International High School & College Transfers with less than 30 credits

  • ** Note that students with less than 30 transfer credits will be evaluated on BOTH their high school credentials and transfer work. This is a judgment call....for example, if a student had a 2.8 high school GPA and has 20 transfer hours with a 1.0, we probably will not admit the student. If a student meets the GPA requirements for both HS and transfer, they would certainly be admitted.
  • GPA requirements - - Non-residents: 3.00 HS GPA (not core GPA)
  • ACT/SAT - These are not required
  • TOEFL OR IELTS - Required for students from countries in which English is not the official language. Please note that English proficiency is required of students coming from Kenya. The test may be waived if the student has taken the ACT/SAT and scored well (i.e., meet the required scores of ACT -20 and SAT - 960)
  • ** TOEFL = Test of English as a Foreign Language and IELTS = International English Language Testing System (www.ielts.org).Either are acceptable and meet the English proficiency requirement at the University of Wyoming
  • TOEFL - Minimum Scores (paper-based test) - 525 for most majors, 550 for Engineering, 575 for Pharmacy
  • TOEFL - Minimum Scores (computer-based test) - 197 for most majors, 213 for Engineering, 232 for Pharmacy
  • TOEFL - Minimum Scores (internet-based test) - 71 for most majors, 80 for Engineering, 90 for Pharmacy
  • IELTS - Minimum Scores - 5.5 for most majors, 6 for Engineering, 6.5 for Pharmacy

International Transfers

  • Transfers with at least 30 or more transferable hours of credit must have at least a 2.00 cum GPA.
  • The GPA used to determine admission is based upon (i.e., calculated) transferable hours.
  • Generally remedial and vocational classes do not transfer.
  • TOEFL OR IELTS - Required for students from countries in which English is not the official language. Please note that English proficiency is required of students coming from Kenya. The test may be waived if the student has taken the ACT/SAT and scored well (i.e., meet the required scores of ACT -20 and SAT - 960)
  • TOEFL - Minimum Scores (paper-based test) - 525 for most majors, 550 for Engineering, 575 for Pharmacy
  • TOEFL - Minimum Scores (computer-based test) - 197 for most majors, 213 for Engineering, 232 for Pharmacy
  • TOEFL - Minimum Scores (internet-based test) - 71 for most majors, 80 for Engineering, 90 for Pharmacy
  • IELTS - Minimum Scores - 5.5 for most majors, 6 for Engineering, 6.5 for Pharmacy

I. UW Admissions - Non-Academic Requirements

Domestic High School & College Transfers with less than 30 credits

  • UW Application
  • $40 - Non-refundable
  • May be completed online or downloaded as a PDF and mailed in
  • Should be completed during a student's senior year (as early as possible). UW can provisionally admit students based upon a 6 semester transcript. If the student is a transfer he/she should complete the application as soon as possible.
  • High School Transcripts
  • Must be sent directly from the high school/s.
  • Test Score
  • May be sent from testing agency or be included on official high school transcript
  • College Transcripts (if applicable)
  • Must be sent directly from collegiate institution/s
  • Provide proof of measles immunization (MMR) by sending verification documentation to UW Student Health Services

Domestic Home Schooled Students

  • UW Application
  • $40 - Non-refundable
  • May be completed online or downloaded as a PDF and mailed in
  • Should be completed during a student's senior year (as early as possible). UW can provisionally admit students based upon a 6 semester transcript.
  • High School Transcripts
  • Test Score
  • Must be sent from testing agency or listed on an official high school transcript
  • Provide proof of measles immunization (MMR) by sending verification documentation to UW Student Health Services

Domestic Transfers

  • UW Application
  • $40 - Non-refundable
  • May be completed online or downloaded as a PDF and mailed in
  • Should complete the application as soon as possible.
  • ** Note that students can apply up to a year in advance, but they should provide the most up-to-date transcripts as they are available. So if a student is admitted in September as a transfer student for the next Fall, but will have new grades in January, they should submit these so that we may begin the process of determining credits that transfer.
  • Transcripts
  • Must be sent directly from collegiate institution/s
  • Provide proof of measles immunization (MMR) by sending verification documentation to UW Student Health Services

International High School & College Transfers with less than 30 credits

 

  • UW Application
  • $40 - Non-refundable
  • May be completed online or downloaded as a PDF and mailed in
  • Must be completed by the following deadlines: June 1 for fall semester, November 1 for spring semester and April 1 for summer semester.
  • Applications can initially be submitted up to 1 year before the desired semester of entry.
  • High School Transcripts
  • Must be sent directly from the high school/s.
  • Must be submitted in the native language. If language is other than English, an official English translation must also be sent.
  • Test Score (ACT/SAT) - If applicable
  • May be sent from testing agency or be included on official high school transcript
  • Test Score (TOEFL or IELTS) - Must be sent directly from the testing agency.
  • College Transcripts (if applicable)
  • Must be sent directly from collegiate institution/s
  • Passport - This is extremely helpful to ensure correct name spelling and date of birth
  • Provide proof of measles immunization (MMR) by sending verification documentation to UW Student Health Services
  • Confidential Financial Statement and Affidavit of Support
  • Must be accompanied by a bank statement or other official forms of documentation of financial support.
  • An athletic scholarship is considered an official form of documentation of financial support.

 

International Transfers

 

  • UW Application
  • $40 - Non-refundable
  • May be completed online or downloaded as a PDF and mailed in
  • Must be completed by the following deadlines: June 1 for fall semester, November 1 for spring semester and April 1 for summer semester.
  • Applications can initially be submitted up to 1 year before the desired semester of entry.
  • Test Score (ACT/SAT) - If applicable
  • May be sent from testing agency or be included on official high school transcript
  • Test Score (TOEFL or IELTS) - Must be sent directly from the testing agency.
  • College Transcripts (if applicable)
  • Must be sent directly from collegiate institution/s
  • Passport - This is extremely helpful to ensure correct name spelling and date of birth
  • Provide proof of measles immunization (MMR) by sending verification documentation to UW Student Health Services
  • Confidential Financial Statement and Affidavit of Support
  • Must be accompanied by a bank statement or other official forms of documentation of financial support.
  • An athletic scholarship is considered an official form of documentation of financial support. For more information please visit the UW Admissions website: http://uwadmnweb.uwyo.edu/ADMISSIONS/

 

Initial Eligibility
A prospective student-athlete must be certified by the NCAA Eligibility Center to participate for the University of Wyoming as a freshman. The Eligibility Center ensures consistent interpretation of NCAA initial eligibility requirements for all student-athletes at all member institutions.

The following freshman initial eligibility requirements must be met:

  • Graduation from high school
  • Successful completion of the required core curriculum in high school
  • Minimum required GPA in the core curriculum (see tables below)
  • Minimum required SAT or ACT test score (see tables below)
  • Final certification as a qualifier by the NCAA Eligibility Center

    Core Curriculum
    A prospective student-athlete must achieve a minimum cumulative grade point in a successfully completed core curriculum of at least 16 academic courses including the following:

    Course Area Number of Years Required
    English 4 Years
    Mathematics 3 Years
    Natural or Physical Science 2 Years
    Additional English, Math, or
    Natural or Physical Science
    1 Year
    Social Science 2 Years
    Additional academic courses in any
    of the above areas or foreign language,
    Philosophy or nondoctrinal religion
    4 Years

    Initial Eligibility Index
    Freshmen must establish eligibility using the following index:

    Core GPA SAT Sum ACT
    3.550 and above 400 37
    3.525 410 38
    3.500 420 39
    3.475 430 40
    3.450 440 41
    3.425 450 41
    3.400 460 42
    3.375 470 42
    3.350 480 43
    3.325 490 44
    3.300 500 44
    3.275 510 45
    3.250 520 46
    3.225 530 46
    3.200 540 47
    3.175 550 47
    3.150 560 48
    3.125 570 49
    3.100 580 49
    3.075 590 50
    3.050 600 50
    3.025 610 51
    3.000 620 52
    2.975 630 52
    2.950 640 53
    2.925 650 53
    2.900 660 54
    2.875 670 55
    2.850 680 56
    2.825 690 56
    2.800 700 57
    2.775 710 58
    2.750 720 59
    2.725 730 59
    2.700 730 60
    2.675 740-750 61
    2.650 760 62
    2.625 770 63
    2.600 780 64
    2.575 790 65
    2.550 800 66
    2.525 810 67
    2.500 820 68
    2.475 830 69
    2.450 840-850 70
    2.425 860 70
    2.400 860 71
    2.375 870 72
    2.350 880 73
    2.325 890 74
    2.300 900 75
    2.275 910 76
    2.250 920 77
    2.225 930 78
    2.200 940 79
    2.175 950 80
    2.150 960 80
    2.125 960 81
    2.100 970 82
    2.075 980 83
    2.050 990 84
    2.025 1000 85
    2.000 1010 86

    The NCAA Eligibility Center must certify the record of the above courses and course grades using official transcripts forwarded to the Eligibility Center from the prospect's high school. A prospect must also present a qualifying standardized test score.

    Nonqualifier
    A nonqualifier is a prospective student-athlete (prospect) that does not meet the definition of a qualifier. A nonqualifier who is an entering freshman is permanently ineligible to participate in intercollegiate athletics in the Mountain West Conference.

    For more information please visit the NCAA Eligibility Center website: https://web1.ncaa.org/eligibilitycenter/common/

    Initial Eligibility Certification Process
    Certification Process Tips:

  • The purpose of the NCAA Eligibility Center is to ensure that student-athletes have been certified by the NCAA within the required time frame and prior to competition.
  • Prior to certification, a student-athlete must register with the NCAA Eligibility Center and submit all necessary information.
  • The certification process typically begins at the beginning of the academic year, or as needed.
  • Under no circumstances may a student-athlete compete prior to receiving final certification from the NCAA Eligibility Center.
  • A recruited student-athlete may practice for 14 days while the certification process is occurring.
  • A non-recruited student-athlete may practice for 45 days while the certification process is occurring

    Note: More than one phone call from an institutional staff member, any arranged off-campus contact, or an official visit to a prospective student-athlete constitutes recruitment.

    Continuing Eligibility
    1. Student-athletes must successfully complete 24 hours during their initial year of full-time enrollment (this may include AP credits and transfer hours). Student-athletes must also have a minimum of a 1.8 cumulative GPA at the end of their initial year of full-time enrollment (including summer).

    2. Student-athletes* must successfully complete a minimum of 6 hours during each semester of full-time enrollment. *Student-athletes in the sport of football must successfully complete 9 hours during each fall term of full-time enrollment. If a student-athlete in football does not meet the 9 hour requirement in the fall term they will not be eligible for competition in the first 4 games of the following season. Those games can be earned back by meeting additional requirements during the spring and summer terms.

    3. Student-athletes must successfully complete 18 semester hours during each regular academic year (excludes summer).

    4. Student-athletes must complete a certain percentage of degree and GPA requirements each year in order to maintain eligibility (see below)

    Year Enrollment Percent Completed Minimum Cum GPA
    Third 40 1.9
    Fourth 60 2.0
    Fifth 80 2.0

    5. Beginning a student-athlete's second year of enrollment, he/she will be certified mid-year for both minimum hour requirements (6) (9 -football) and minimum GPA requirements.

    6. Student-athletes must be enrolled in a minimum of 12 hours each semester (except if enrolled in graduate school)

    7. A student-athlete enrolled at the University of Wyoming shall be placed on scholastic probation at the end of a semester or summer session when his or her cumulative GPA falls below a 2.0.

    8. A student-athlete must choose a major prior to his or her fifth (5th) semester of enrollment. This provision shall be applicable to the eligibility not only of a continuing student, but also of a transfer student from a four-year or two-year collegiate institution who is entering his or her third year of collegiate enrollment, even if the student has not yet completed an academic year in residence or utilized a season of eligibility in a sport at the certifying institution. Designation of a specific baccalaureate degree program may be accomplished by:

    (a) Formal enrollment by the student-athlete in a specific baccalaureate degree program; or (b) Approval by an appropriate academic official (who must not be an academic adviser/counselor employed by the athletics department) of the program leading to the specific baccalaureate degree that the student-athlete is pursuing.

    Late Arrival/Walk-On Student-Athlete
    In addition to other compliance forms, late arrival or walk-on student-athletes, who begin their initial athletics participation at the University subsequent to the initial Athletic Compliance meeting has occurred, must complete the Walk-on Checklist. In order to assist in the certification of eligibility, this form must be signed by all appropriate officials. This first step in the Walk-on Checklist process is to visit the Compliance Office.

    Transfer Students
    Permission to Contact A student-athlete wishing to transfer into or out of an NCAA institution must be granted a release from the Compliance Office before the student-athlete may speak with another four-year institution. Current student-athletes at the University of Wyoming should speak with their Head Coach to discuss obtaining a release through the Compliance Office. Any student-athlete denied a release for any reason is entitled to appeal the denial - see the Compliance Office for more information on the appeals process.

    2-4 Transfers
    Under NCAA rules, a qualifier student-athlete transferring to the University of Wyoming from a two-year college must meet the following requirements in order to be eligible for competition in his/her first year in residence at Wyoming:

  • Residence for at least one full-time quarter/semester at the two-year college
  • A minimum GPA of 2.0
  • Satisfactory completion of an average of at least 12 semester or quarter hours of transferable degree credit for each full-time academic term of attendance at the two-year college. Under Mountain West Conference rules, a non-qualifier student-athlete transferring to the University of Wyoming from a two-year college must meet the following requirements in order to avoid being permanently ineligible for competition at the University of Wyoming:
  • Completion of an Associate of Arts (A.A.) degree
  • Satisfactory completion of a minimum of 48 semester or 72 quarter hours of credit toward a degree program at the University of Wyoming
  • Residence for at least three academic semesters or four academic quarters at a two-year college
  • A minimum GPA of 2.0
  • Successful completion of all progress toward degree requirements

    4-4 Transfers
    Under NCAA rules, a qualifier student-athlete transferring to the University of Wyoming from another four-year college must either complete an academic year-in-residence at the University of Wyoming or receive a waiver or exception to the year-in-residence requirement. Please see the Compliance Office for information regarding waivers and exceptions.

    Under Mountain West Conference rules, a non-qualifier student-athlete transferring to the University of Wyoming from another four-year college must meet the following requirements in order to avoid being permanently ineligible for competition at the University of Wyoming:

  • Satisfactory completion of a minimum of 48 semester or 72 quarter hours of credit toward any degree program at the University of Wyoming
  • Attendance at a four-year college as a full-time student for four semesters or six quarters (excluding summer)
  • A minimum GPA of 2.0
  • Successful completion of all progress toward degree requirements

    International 4-4 transfer student-athletes: A non-qualifier that transfers to a Mountain West Conference institution after having spent at least one academic year at a foreign institution may receive an exception to the general conference transfer rule provided the only item missing from the student-athlete's high school record is a standardized test score (as certified by the NCAA Eligibility Center).

    4-2-4 Transfers
    Under NCAA and Mountain West Conference rules, a qualifier or non-qualifier student-athlete transferring to the University of Wyoming from a two-year college after previously attending a four-year college must meet the following requirements in order to be eligible for competition in his/her first year in residence at Wyoming:

  • One calendar year elapsed since the student-athlete departed his/her most recent four-year institution
  • A minimum GPA of 2.0 at the two-year college
  • Satisfactory completion of an average of at least 24 semester or 36 quarter hours of credit from the most recent two-year college toward a degree program at the University of Wyoming
  • Student-athlete has received an Associate of Arts (A.A.) degree from the two-year college

    Change of Status
    Coaches are required to complete a change of status form to ensure that the Compliance Office, Eligibility Coordinator, and Academic Advisors are notified regarding squad list and financial aid changes.

    Head Coaches must complete the Change of Status Form for:

  • Any student-athlete who has quit the team
  • Any student-athlete who is having his/her financial aid increased or reduced during the academic year.

    Note: Financial aid may not be cancelled or reduced during the period of the student-athlete's award, except for reasons specified in the grant-in-aid award letter.

    Outside Competition and Summer Leagues
    NCAA regulations govern all athletic activities that occur outside of a sport's regular playing season. Unapproved participation or receipt of extra benefits may adversely affect a student-athlete's eligibility. Written approval is required prior to any outside competition or summer activity.

    All student-athletes should check with the Compliance Office prior to participating in non-collegiate, amateur competition during the summer period. Contact the Compliance Office for regulations pertaining to your sport.

    Outside Competition
    In sports other than basketball, a student-athlete that participates during the academic year as a member of any outside team in any non-collegiate, amateur competition (e.g., tournament play, exhibition games) except while representing the institution in intercollegiate competition shall be ineligible for intercollegiate competition unless eligibility is restored by the Committee on Student-Athlete Reinstatement.

    In the sport of basketball, a student-athlete that participates during the academic year as a member of any outside team in any non-collegiate, amateur competition (e.g., tournament play, exhibition games) except while representing the institution in intercollegiate competition shall be permanently ineligible for intercollegiate competition.

    It is permissible for a student-athlete to participate in outside competition as an individual during the academic year in the student-athlete's sport, as long as the student-athlete represents only himself or herself in the competition and does not engage in such competition as a member of or receive expenses from an outside team. Student-athletes wishing to participate in outside competitions during the academic year must first receive permission by filling out the Unattached Competition Form or the Exempted Outside Athletic Competition Form.

    General Exceptions
    High School Alumni Games
    Olympic Games
    Official Pan-American Games (Tryout and Competition)
    U.S. National Teams
    Official World Championships, World University Games and World Cup tryouts and competition

    Soccer Exception
    After May 1, soccer student-athletes may compete as a member of an outside soccer team provided only five or less student-athletes from any single NCAA institution participate, the competition is approved in advance by the Compliance Office, and no class time is missed for practice activities or competition.

    Volleyball Exception
    After May 1, volleyball student-athletes may compete as a member of an outside volleyball team provided only two or less student-athletes from any single NCAA institution participate, all practice/competition is confined to doubles tournaments in outdoor volleyball, the competition is approved in advance by the Compliance Office, and no class time is missed for practice activities or competition.

    Summer Leagues
    Student-athletes should check with the Compliance Office prior to participating in non-collegiate, amateur competition during the summer period. Each sport has specific regulations regarding permissible summer activities.

    Summer Leagues - Basketball
    In order to ensure that basketball student-athletes participating in certified summer leagues receive written approval from institution's Athletic Director prior to participating and that leagues comply with all NCAA regulations, the student-athlete or coach intending to compete in summer activities must complete the Summer League Participation Form and turn the form in to the Compliance Office. This should be completed at least two weeks before summer league participation begins. The Athletics Director's signature must be obtained by the Compliance Office prior to the start of league participation.

    Student-athletes in the sport of basketball are required by NCAA rules to obtain written permission from the Athletic Director prior to engaging in any summer league activities. Student-athletes must participate in NCAA-certified leagues, and no more than two University of Wyoming basketball players may compete on any certified summer league team. Please see the Summer Basketball Rules for more information.

    Note: Only two student-athletes may participate on the same team in the sport of basketball. See NCAA Bylaw 30.15 for a complete list of summer basketball regulations.

    Financial Aid
    The University of Wyoming Compliance Office provides comprehensive procedures to ensure the compliance with all financial aid requirements of the institution, MWC and NCAA. This is accomplished by close involvement between the Athletics Financial Aid Coordinator, the Compliance Office and the head coach. The accompanying information is intended to be an overview of the Financial Aid process. Please contact the Compliance Office with any additional questions.

    Renewals/Reductions/Cancellations of Athletically-Related Aid

    The renewal or non-renewal of institutional financial aid must be made on or before July 1 prior to the academic year in which the aid will be distributed. Student-athletes receiving an athletic scholarship the previous year will be notified as to whether their aid has been renewed, increased, reduced, or cancelled. Athletics aid granted by an NCAA institution may not be awarded for a period of more than one year. At the end of each academic year, aid may be renewed, increased, reduced, or cancelled at the discretion of the institution.

    Athletics scholarships may be reduced or canceled during the period of the award if a student-athlete:

    • Renders himself or herself ineligible for intercollegiate competition in any manner, including failure to meet academic eligibility requirements or loss of amateur status (e.g., signing with an agent).
    • Voluntarily quits the team.
    • Fraudulently misrepresents any information on an application, letter of intent, or financial aid agreement.
    • Engages in serious misconduct.

    In order for a reduction or cancellation to take place, coaches, student-athletes and sport supervisors must sign the Change of Status form, and return it to the Athletic Compliance Office.

    Athletics scholarships may not be reduced or cancelled during the period of the award on the basis of:

    • A student-athlete's athletics ability, performance, or contribution to a team's success.
    • An injury that prevents the recipient from participating in intercollegiate athletics.
    • Any other athletics reason.

    Please note that outside of the period of the award, an athletic scholarship can be cancelled or reduced for any reason - including an athletics reason - at the discretion of the institution. If a student-athlete's scholarship is cancelled, reduced, or not renewed for any reason, the student-athlete has the right to appeal this decision to the Director of Student Financial Aid within 14 business days.

    Athletics Aid for Injured Student-Athletes
    If a student-athlete is permanently unable to compete due to an injury sustained during University-sponsored practice, competition, or team travel, the student-athlete's tuition costs may be continued (within six years of initial full-time collegiate enrollment) until the student-athlete receives a baccalaureate degree or until eligibility for athletics aid would have been exhausted. (Room and board may also be available for student-athletes in some sports.) This is not applicable for injuries occurring prior to enrollment at the University or injuries sustained outside Athletic Department sponsored participation. To qualify for this type of aid, a referral must first be made by Athletic Department trainers. The referral must include documentation from a physician that the injury or condition is incapacitating and that the student-athlete may no longer participate in intercollegiate athletics. Prior approval for this aid has to be cleared with each team's Sport Supervisor.

    National Letter of Intent
    A validly executed NLI binds a prospective student-athlete to the University of Wyoming and requires the University of Wyoming to offer the prospective student-athlete athletically-related financial aid for one year. After a prospect signs the NLI, all other institutions must immediately cease recruiting activities until the prospect enrolls at the four-year college (at which time written permission to contact is needed) or the signed NLI is invalidated.

    For more information please visit the NLI website: http://www.ncaa.org/wps/portal/nli

    Prior to Signing

    Eligibility to Sign NLI
    Only the following types of prospects are eligible to sign an NLI:

    • High school, prep school, and two-year college prospects that will be entering four-year institutions for the first time as full-time students in the Fall of 2006
    • 4-2-4 transfers that are graduating from a junior college during the 2005-2006 academic year and will be enrolling at Wyoming in the Fall of 2006
    • In football, two-year college transfers that will be enrolling in the Spring of 2006
    NLI Penalty for Prospective Student-Athlete
    A prospect that does not honor an NLI is subject to a penalty of (1) one year-in-residence at the prospect's new institution and (2) loss of one season of competition in all sports. This penalty is not applicable to a prospect that engages in a mission of 18 or more months prior to initial enrollment and subsequently attends another institution. This penalty is also not applicable to a prospect that, prior to enrollment at a four-year institution, graduates from a two-year college more than one year after signing the NLI and subsequently attends another institution.

    Delivery of the NLI
    NCAA legislation prohibits institutions from hand delivering the NLI to a prospect at an off-campus location. The NLI also may not be delivered to a prospect by a third-party. The NLI may be delivered via express mail, courier service, regular mail, or facsimile machine. The NLI may be hand delivered to the prospect at an on-campus location with the understanding that the prospect will take the NLI home to sign it. (See note regarding on-campus signing below).

    Concurrent with Signing

    Signing of the NLI
    The NLI should be signed by the prospect at an off-campus location. Coaches may not be present at the signing. It is strongly recommended that no signings occur on-campus, as the University of Wyoming will be held strictly liable for a violation of NCAA rules if the press releases information regarding the on-campus signing. If extenuating circumstances necessitate an on-campus signing, please contact the Compliance Office in order to arrange a private signing.

    For the NLI to be valid, a prospect must sign within 14 days of the date of the Athletic Director's signature. The signed NLI must be filed with the Mountain West Conference Office within 21 days of the date of the signature of the prospect or the prospect's parent (whichever is later).

    Phone Calls
    In sports other than football, institutional staff members may make unlimited telephone calls to a prospect on the initial date for signing the NLI and for two days immediately following the initial signing date. In football, institutional staff members may make unlimited telephone calls to prospects during the periods 48 hours before and 48 hours after 7:00 A.M. on the initial signing date.

    NLI Dead Period
    During the dead period, it is not permissible to have on- or off-campus contact with a prospect, to evaluate a prospect, to speak at any banquet or meeting where prospects or present, or to visit a prospect's educational institution. It remains permissible to send recruiting materials.

    Content of NLI Mailing
    The NLI mailing should include a cover letter explaining the NLI, the NLI itself, the University of Wyoming's Athletic Tender of Financial Assistance, the NCAA Graduation Rates Report, and the official list of NCAA banned substances. Please note that new NCAA legislation provides that other recruiting materials may not accompany an NLI that is sent to a domestic student-athlete by any type of express mailing service.

    These materials will be prepared by each sport's administrative staff member. Please see the attached protocol list in order to determine the proper procedures for preparing and distributing the NLI.

    Comments Prior to Signing
    Prior to receiving a valid, final signed copy of an NLI, an institutional staff member may not comment on a prospect except to acknowledge the institution's recruitment of that prospect. Comments regarding the athletics ability of the prospect are prohibited.

    Subsequent to Signing

    Comments Subsequent to Signing and Institutional Press Releases
    Once a valid, signed copy of a prospect's NLI has been received, a coach or staff member may comment regarding a prospect, including comments regarding the prospect's athletics ability and potential contribution to the program. This information may be included in a press release through the Sports Information Office. No press conferences are permitted except as described below. There is no longer a requirement that subsequent press releases contain the same information as the original press release. Once the institution has received a valid NLI (signed NLI and signed institutional tender offer), the institution may release information regarding the prospect (which may include audio/video clips of the prospect) at its discretion.

    Press Conferences
    As a general rule, press conferences surrounding the NLI are prohibited except for the following:
    An institution may conduct one formal press conference on the institution's campus for the purpose of presenting the names of all prospective student-athletes in a sport who have signed a National Letter of Intent or accepted written offers of admission and/or financial aid from the institution, with the understanding that no prospective student-athletes (or their friends or relatives) may be in attendance at such an announcement. A coach may participate in a media activity devoted to a prospective student-athlete, provided the institution does nothing to assist in initiating or arranging the media activity. Notify the Compliance Office to verify permissibility of any prospect-initiated media activities.

    Miscellaneous Activities:
    Recruiting Materials
    After a prospect has signed an NLI, he/she may receive the following:

  • Video playbook / game clips (these materials may not be sent to the prospect's coach)
  • Necessary enrollment and housing information

    Transcripts and Standardized Test Scores
    After signing, we may pay costs for a prospect's transcripts and standardized test scores to be sent to the institution and the NCAA Eligibility Center.

    Contacts
    Except during dead periods, NCAA legislation provides that a coach may have "unlimited" contacts with prospects that have signed a valid NLI. However, please note that all other recruiting legislation still applies to all other prospects. Thus, in applicable sports, a coach still may not visit a prospect's educational institution more than once per week. In addition, contact with a prospect cannot occur prior to or the day of the prospect's contest or tournament (until the competition is complete and the prospect has been released by his/her coach).

    Evaluations
    Except during dead periods, NCAA legislation provides that a coach may evaluate a prospect an "unlimited" number of times after the prospect has signed an NLI. However, as with contacts, all recruiting legislation still applies to all other prospects. For example, even if a prospect has signed an NLI, a coach in the sport of basketball may only evaluate a particular prospect's athletics team five times during a given academic year. Please note that a visit (without contact) to a prospect's educational institution counts as an evaluation for all prospects in that sport at the educational institution.

    Telephone Calls
    After the calendar day that a prospect signs an NLI, there is no limit on the number of telephone calls that can be made to that prospect or the prospect's parents or relatives.

    Electronic Transmissions

    After the calendar day on which a prospective student-athlete signs a National Letter of Intent, there shall be no limit on the forms of electronically transmitted correspondence sent to the prospective student-athlete or his or her parents or legal guardians by the institution with which the prospective student-athlete has signed.

    Playing and Practice Seasons
    NCAA Bylaw 17 provides rules and regulations governing the Playing and Practice Seasons of all member institutions. These regulations include, but are not limited to, limitations placed on the number of organized practice activities, the length of playing seasons and the number of contests in which a team may participate. This section contain more specific information regarding NCAA regulations on playing and practice seasons and include required forms that must be provided to the Compliance Office. Please contact the Compliance Office with any questions.

    Playing Season Regulations
    NCAA regulations limit the playing seasons to the following lengths:

  • Basketball: Start of preseason practice to end of regular playing season
  • Track and Field: Two segments totaling not more than 156 days
  • All other team sports: Two segments totaling not more than 132 days
  • All other individual sports: Two segments totaling not more than 144 days Sundays are not counted in the limitations of total days, nor are official institutional holidays and vacation periods (as listed in the institution's catalog) during which no practice or competition-related activities occur.

    Season Declaration Form
    The Season Declaration Form ensures that student-athletes only participate in permissible amounts of daily/weekly practice activities during the academic year. Each coach must complete the form and return the form, along with a copy of the proposed schedule, to the Compliance Office for review. The Season Declaration Form must be returned to the Compliance Office during the month of July prior to the academic year.

    Countable Activities Log
    Each coach must complete an Athletically Related Activities Log in order to ensure student-athletes only participate in permissible amounts of daily/weekly practice activities during the academic year. The log form must be signed by all student-athletes who participated in any countable activities during the week. This form must be given to the Compliance Office after each week of practice during the academic year. Note that the log should be completed for each week of the academic year, even if no activities occurred.

    Football
    The nature of an NCAA Division I-A Football program requires close scrutiny of the activities occurring during the playing and practice seasons. There are many NCAA regulations of Bylaw 17 that apply specifically to the sport of football.

    Playing Season Regulations NCAA regulations limit the playing seasons to the following lengths:
    Football: Start of preseason practice to end of regular playing season (except for permissible spring practice)
    Note: Declaration of football out-of-season and summer activities must be signed by Athletic Director and on file prior to the first of January.
    Preseason Practice: The first date of preseason practice shall not commence prior to the date that will permit a maximum of 40 units prior to the first scheduled competition. Student-athletes are permitted 29 on-field practices prior to the first contest of the season.

    All new and returning student-athletes are required to undergo a five-day acclimatization period in which only three hours of practice are permitted per day.

    After the five-day acclimatization period, no consecutive multiple-practice days are permitted.

    Three hours of practice are permitted on single-practice days.

    In addition, during multiple-practice days student-athletes must be provided three hours of continuous recovery time during which no activities are scheduled. Outside the Playing Season - Academic Year:

    Student-athletes must be given nine designated weeks of discretionary time (in which there are no required/recommended activities) between January 1 and the beginning of voluntary summer conditioning in June.

    Outside the nine weeks of discretionary time, student-athletes may be required to participate in up to 8 hours per week of required strength and conditioning activities and film review.

    No skill instruction is permitted outside of the playing season in football. However, game film review may be required for up to 2 of the 8 permissible hours per week.

    Spring practice may occur for up to 4 hours per day on 15 designated practice dates.

    Student-athletes must be given two days off from required activities per week, even during spring practice. Outside the Playing Season - Vacation Periods:

    During 8 designated weeks of voluntary summer conditioning activities, strength coaches may conduct strength and conditioning workouts for student-athletes. No countable coaches may be present and strength coaches may not report back to countable coaches. In addition, student-athletes may work out at their discretion outside the 8 hours per week. No countable or strength coaches can be involved with these workouts, except that strength coaches may monitor the facility for health and safety purposes.

    Outside the 8 designated weeks, student-athletes may work out at their discretion. No countable or strength coaches can be involved with discretionary workouts, except that strength coaches may monitor the facility for health and safety purposes.

    Recruiting
    The NCAA defines a prospective student-athlete as any individual that has started classes for the ninth grade or any individual that, prior to the ninth grade, receives benefits from the University of Wyoming that are not available to the general public. A prospect is considered recruited if he/she or his/her relatives or spouse are telephoned on more than one occasion, contacted off-campus by an institutional staff member, or provided an official visit to the University of Wyoming.

    Contacts and Evaluations
    In order to assist in tracking contacts/evaluations and to ensure that contacts/evaluations are occurring in conjunction with NCAA regulations, each coach is required to complete and sign the Contact and Evaluation Log. The Log must be turned into the Compliance Office each month, regardless of whether any contacts or evaluations were made.

    Evaluations made during a prospect's summer vacation do not count against that individual prospect's annual limit (e.g., seven recruiting opportunities in sports other than football), but do count against team-specific limitations (e.g., 80 evaluations for women's volleyball). Evaluation days are coach-specific - i.e., two coaches performing evaluations on the same calendar day utilize two evaluation days!

    Permissible contacts made at any time (including summer) count against an individual prospect's annual limit. For purposes of the contact limitations, the year is measured July 1 to June 30.

    In addition, the following sports have specific limitations on evaluation days. Please see the appropriate form for more information. Women's Basketball is limited to 100 Recruiting Person Days, Men's Basketball is limited to 130 Recruiting Person Days, and Volleyball is limited to 80 Evaluation Days.

    Recruiting Calendars
    Please review your recruiting calendar prior to engaging in any on- or off-campus recruiting activity. If a question remains as to whether a recruiting activity is permissible during a period, please contact the Compliance Office.

  • Contact Period
    During a contact period, coaching staff members may contact and/or evaluate prospects at off-campus sites.

  • Evaluation Period
    During an evaluation period, coaching staff members may assess the academic qualifications and/or athletics ability of a prospect at off-campus locations. In-person, off-campus recruiting contacts are not permitted during the evaluation period. The coach may speak with counselors and high school coaches, but may not speak with prospects. In addition, a coach many not have any activities/tests conducted on his/her behalf.

  • Quiet Period
    During a quiet period, staff members are permitted to make in-person contacts with prospects only on the institution's campus. Off-campus contacts and evaluations are not permitted during a quiet period.

  • Dead Period
    During a dead period, it is not permissible for anyone associated with the University of Wyoming to contact or evaluate prospects on or off the institution's campus. It remains permissible for a coach to write or call a prospect during a dead period.

    Visit the NCAA website to find your sports recruiting calendar: http://www.ncaa.org/wps/ncaa?ContentID=447

    Weekly Recruiting Phone Log
    Each coach must complete and sign the Phone Call Log for all telephone calls to prospects. The Log must be completed weekly and turned into the Compliance Office. This will assist coaches in tracking telephone calls to prospects and to ensure that telephone calls are occurring in conjunction with NCAA regulations.

    Any voice exchange, beyond a general greeting - including answering machine messages - count as telephone calls. Prospects may make telephone calls to institutional staff members at their expense at any time.

    General rule is one telephone call per week. Week runs from 12:01 A.M. Sunday to midnight Saturday.

    Recruiting Material

    THE FOLLOWING ITEMS MAY BE PROVIDED AT ANY TIME DURING A PROSPECT'S HIGH SCHOOL CAREER: 1. Camp Brochures: Information in camp brochures must relate specifically and exclusively to camp activities. Camp brochures must be approved in advance. Any follow-up correspondence may be sent only to individuals that have expressed interest in the camp and must relate exclusively to camp activities.

    2. Questionnaires: No recruiting materials or correspondence may be included with the questionnaire.

    3. NCAA Educational Information: An institution may provide educational materials published by the NCAA.

    4. Non-Athletics Publications (e.g., Admissions, Student Services): An institution may provide non-athletic publications that are available to all students.

    5. Responding to Prospect's Request: Staff members may respond to a prospect's letter requesting information from the Athletics Department **provided the letter's only purpose is to inform the prospect of NCAA recruiting limitations and the written response does not include any information that would initiate the recruitment of the prospect or information related to the athletics program.

    THE FOLLOWING ITEMS MAY BE PROVIDED TO A PROSPECT DURING A PERMISSIBLE OFFICIAL OR UNOFFICIAL VISIT AT ANY TIME DURING A PROSPECT'S HIGH SCHOOL CAREER AND MAY NOT BE MAILED:

    6. Programs: Game programs (not posters) may be provided only during official and unofficial visits and may never be mailed.

    THE FOLLOWING ITEMS MAY BE PROVIDED ONLY AFTER SEPTEMBER 1 OF THE PROSPECT'S JUNIOR YEAR OF HIGH SCHOOL (OR, FOR MEN'S BASKETBALL, JUNE 15 FOLLOWING THE PROSPECT'S SOPHOMORE YEAR):

     

    7. General Correspondence: Includes letters, e-mails, and postcards (issued by US Postal Service). Official institutional note cards may only be sent by mail (no unofficial note cards may be sent). Correspondence and attachments may only include black and white printed materials. Football correspondence must be prepared by a member of the coaching staff (not administrative personnel, graduate assistants, or operations directors).

    8. Electronic Transmission: Facsimiles and e-mail may be sent to a prospect but no other forms of electronic correspondence (i.e. text messages). A coach may also correspond with a prospect via instant messenger or similar means. Color attachments may be included provided the attachment does not include audio, video, or motion. Prearranged electronic correspondence or instant messenger is now considered general correspondence.

    9. Business Cards

    10. Publications (Athletics): A recruiting brochure or media guide (but not both) for each sport the school sponsors may be provided to the prospect so long as it has only one color of printing inside the cover.

    11. Highlight Film/Videotape/Audio Tape: An institution may show highlight tape to a prospect, but **may not mail or leave the tape with the prospect.** The media may only contain material that is related to a particular event or sports season. Any narration must be related specifically to the event or season. No clips of other activities such as team travel, meals, entertainment, etc. may be included.

    12. Institutional Note Cards: Institutional note cards may not exceed 8 ½ by 11 inches when opened fully. The cards may only contain the institution's name and logo or an athletics logo on the outside and must be blank on the inside when produced. The inside can only include handwritten information when provided to the prospect. THE FOLLOWING ITEMS MAY BE PROVIDED ONLY AFTER THE PROSPECT SIGNS AND NLI:

    13. Pre-enrollment Information: Information regarding orientation, conditioning, academics and practice activities may be provided to the prospect after they have signed an NLI or have been officially accepted for enrollment.

    14. Electronic Transmissions: After signing an NLI there is no limit on the forms of electronically transmitted correspondence that may be sent to a prospect.

    Recruiting Visit Protocol

    Prior to Official Visit
    Please review the University of Wyoming Athletics Department's Official Visit Policy.

    Complete the Official Visit form (the Goldenrod Form) and submit to your Sport Supervisor at least five (5) days prior to visit. The form must be signed off on by your academic advisor and a transcript and standardized test score (ACT and/or SAT) must be attached as well as a travel authorization form. If you will be attending a UW athletic event and will be using an Official Visit Complimentary Ticket Request form, that must also be turned in with your Official Visit pre-visit packet. The ticket office will not accept a form from a coach; it must go through the Compliance Office first. If you will be snowmobiling please see Mad Dog prior to the visit to arrange use of the snowmobiles.

    During Official Visit
    (Refer to NCAA Bylaw 13.6 for more details on official visits)

    The visit shall not exceed 48 hours (defined in Bylaw 13.6.3). The clock is triggered at the point the prospect arrives on campus, is entertained, or receives a meal with the coaching staff. If a prospect arrives in Laramie prior to the 48-hour period, he/she may be provided transportation directly to an off-campus hotel without beginning the 48-hour clock. However, the prospect must dine alone--no institutional staff member or host may be present for the meal. At the conclusion of the 48-hour period, the prospect cannot be provided with additional entertainment (e.g., meals, activities) and must be returned to his/her home or the airport.

    The prospect may receive three meals per day, as well as a snack, and take meals as regular students normally do.

    If the prospect and host eat a meal with no coaches or staff members present then the host pays for the meal with the entertainment money. . The host must provide itemized, dated receipts for the meal.

    A coach must be present at the meal if the meal involves more individuals than the host and prospect. No cash may be given to the host other than the entertainment money ($30 per day).

    All entertainment expenses for the prospect, host, and parents, must be paid for from the $30 per day host money, except for admission to Wyoming athletic events (see Bylaw 13.7.5.5.2 for multiple hosts' limitations).

    Entertainment funds may never pay expenses of friends, siblings, or other relatives.

    Entertainment of prospects may only occur within a 30-mile radius of campus.

    Only authorized coaches and University staff and faculty may be involved in the recruitment process.

    NO boosters or alumni may be involved in the visit or make contact with the prospect in any way (including dinners at a home of a booster).

    At the conclusion of the visit, the prospect must read and sign the Prospect Declaration Form to be submitted to the Compliance Office.

    In all sports except men's basketball, the prospect may engage in physical activities while on campus provided that the activity is not organized or observed by members of the coaching staff and is not designed to test the abilities of the prospect. This includes current student-athletes reporting back to the coaching staff any specifics on the prospect's skill and abilities [Refer to Bylaw 13.12 for specifics on tryouts]. IN THE SPORT OF MEN'S BASKETBALL, PROSPECTS MAY NOT ENGAGE IN ANY PICK-UP BASKETBALL GAMES OR ANY ACTIVITY THAT REQUIRES A BASKETBALL DURING ANY RECRUITING VISIT. Following the Official Visit
    Coaches must complete the Official Visit Form and attach all supporting documentation. This includes: itemized receipts for all meals, flight/mileage information, visit itinerary, Prospect Declaration form, APR/GSR/Banned Substance form, host expenditure form, academic information, and a copy of the travel authorization. The information provided must include the names of all individuals who accompany a prospect and/or his or her parents to a meal/entertainment activity paid for by the University. Individuals who pay for their own meals/entertainment should be noted as such.

    All forms must be completed and returned to the Compliance Office.

  • The Business Office will only reimburse coaches once all applicable compliance forms have been submitted.

    Unofficial Visits Prior to an unofficial visit, the coach should complete an Unofficial Visit Form and submit it to the Compliance Office. If you will be attending a UW athletic event and will be using an Unofficial Visit Complimentary Ticket Request form, that must also be turned in with your Unofficial Visit form. The ticket office will not accept a form from a coach; it must go through the Compliance Office first.

    No unofficial visits are permissible during dead periods. In addition, no unofficial visits are permitted for nonqualifiers in their first year at a two-year college.

    In the sport of men's basketball, no unofficial visits are permitted during the month of July.

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